Terms & Conditions
Cultural Treks & Expedition prefer to use 3 stars to 5 stars Hotel around Kathmandu valley, Pokhara and Jungle resorts in Chitwan, Nagarkot as well as best available guest house as per required by member, with the emphasis on location, hospitality and excellent atmosphere. Our trips are based on twin sharing accommodation with bed and breakfast basis. Single supplements are available on your request. While on trekking, peak climbing or expedition; typically, each pair of trekkers will sleep in a spacious, 2 person mountain tents with a durable rain fly and full insect netting. We supply foam mattresses. You may be invited to sleep in the homes of local people if trek is in the remote area. Sometime our campsites are near villages or local tea-house lodges, but having our own tents and equipment gives us the flexibility to camp where we wish for a good view or proximity to interesting natural features.
3 Meals; B/L/D in Trekking & Expedition
We think we have the best cooks in the Himalayas. Your meals in Nepal will be mostly local food with a few American and European-style touches. But our aim is to make the hot continental food in our camp cooked by our own trekking cook. Mornings begin with a hot drink in your tent. Breakfast usually includes cereal, porridge, Pancake and eggs in different style, coffee, tea, and bread with jam and butter. Lunch typically includes Indian-style bread (Chapati) vegetable salads, French fries, fruits, beverages and local snack food. On other occasion lunch may be fried rice, Chowmein, macaroni, or sandwiches. We have afternoon snack such as trail mix, popcorn, or cookies and tea. Dinner includes soup and a full hot meal including rice or potatoes, cooked fresh vegetables, and a lentil or other sauce followed by dessert. If you book the Tea-house Lodge trek with us then your accommodation and 3 meals; B/L/D will be provided in tea-house lodge food en-route.
Our groups are small and large, giving participants the opportunity to develop a closer relationship with the group leader/trekking Sirdar and fellow travelers. Our trekking groups do not exceed 20 people, and they are usually of between 9 and 17 participants.
Health, Fitness and Safety
We strongly recommend a visit to your doctor and dentist before your holiday. Your doctor will advise current inoculation requirements. If incase there are any strong or inconvenient advise by the doctor then inform us in details. During your holiday you are under the control of your tour leader/Sirdar or trekking guide and he/she has total authority to determine you suitability to continue with your trip. On all trekking and exploratory trips our staff has been trained to strict hygiene standards. We carry extensive medical kits and, if the need should ever arise, we are able to evacuate seriously ill group members by helicopter. We run regular first aid courses for all trek leaders, Sirdar, Trekking guide – these are conducted by Cultural Treks owner Mr. Kumar Bahadur Karki.
Independent – Special Interest group
We have considerable experience of working with groups who wish to explore independently. These groups have varied from bushwhacking clubs schools and universities who need special itineraries, through to parties of friends who require anything from a short trek around the hills of Kathmandu to full scale mountaineering expeditions and other related services. If our scheduled trips do not suit your needs please contact or reach us by our email and call us at our numbers +977 1 4415078, 4267211, so that we may discuss and tailor appropriate arrangements.
To join one of our trips you must have travel insurance that you need to make by yourself. For tours/treks or expedition the policy must cover helicopter rescue, medical expenses, damage or lost, theft etc. and we also suggest that you take out insurance against cancellation, thus avoiding the loss of any payments that you may have made.
We use Kerosene-burning brass stoves or, Gas and we adhere to strict environmental, as well as cultural codes on all of our trips.
Prices are based on costs and exchange rates when this website was hosted. We therefore reserve the right to adjust our tour prices.
Trip Cancellation Policy
Cancellation must be notified in writing to the office of “Cultural Treks & Expedition”. Cancellation charges shall be levied as follows:
- More than 15 days before departure: USD minimum 150 Per Person
- Less than 15 days before departure: Loss of deposit
- After starting the tour, trekking or expedition in Nepal/Tibet: No refund
Passport and Visas
All travelers must carry valid passport appropriate visas and 4 passport size picture on upon arrival.
Changes of Itinerary
Our trips are organized many months in advance and it may become necessary to make an alteration to your holiday. Where practical, we will advise you of such change before you depart. These trips go into remote areas of Nepal and Tibet. We may need to change itineraries because of weather, illness or accident, civil unrest or force major after your trip starts. The trip leader, Sirdar, trekking guides or Climbing Guide (High Altitude Sherpa) has responsibility for taking the action that he/she deems appropriate. We try not to change the finish date of your holiday, so that your onward arrangements are not affected. There are usually no refunds or extra changes levied as a result of itinerary changes.
Not included tour, trek, peak climbing and expedition
- Personal nature expenses.
- Airfare: To & from your country.
- Nepal entry visa and Re-entry visa fees (Can be obtained at the airport on upon arrival).
- International airport departure tax.
- Personal local transportation in Kathmandu except our given programs.
- Major meals: Lunch and Dinner during your stay in Kathmandu, Pokhara and Nagarkot.
- All drinks except tea and coffee.
- Personal medicines and First-Aid expenses.
- Personal insurance such as travel, accident, medical and emergency evacuation.
- Nepal custom duty for import of expedition goods arriving to Nepal by air or road. Postage letter, Laundry service, Telephone calls and all other items of personal nature.
- Tips for Nepalese crews, etc.
Including above for who come to “expedition propose”
- Personal climbing gear and equipment above base camp.
- High altitude food, fuel Gas & stove above base camp. (For expedition propose)
- Oxygen, Mask & regulator.
- Personal Gammo Bag for the life saving device, incase of altitude sickness for Member. (Sort of programs for Peak climbing and expedition propose only.
- Climbing Sherpa.
- Walkie-Talkie. permit, Radio Permit, Satellite phone permit,
- Extra Porter or Yak: Per Porter USD 10 and USD 14 per Yak's will be charged if luggage is over 40 KG. (expedition to Tibet)
- Summit bonus USD 500 to 1000 for climbing guide (H. A. Sherpa and its depend on mountain. (if required by climbers) (expedition to Tibet)
Note: Garbage Deposit: USD... (As per programs & mountain) (Sharing with all total of the expedition climbers) and deposit fee will be not refunded if the climbers don’t take back their garbage to Base Camp.
Mountain Flight Delays in Nepal
Bad weather is mountains reasons can cause flight delays. The mainly applies to Jumla (Simikot), Juphal, Jomsom, Lukla, Tumlingtar and Taplejung in Nepal. Except some of our treks and expedition programs using airstrip include extra days in Kathmandu at the end of the trek to allow for delays. If the delay is extended, it may be necessary for us to re-route the trek. If you are delayed in above these mentioned airstrips apart from the itinerary then we will meet your accommodation and food costs on a normal trek basis or alternatively you can ask for helicopter charter flight to Kathmandu paying by yourself. Because we do not accept responsibility for charges incurred a result of your missing international flight connection. However, we will help organize your arrangements and airlines are normally supportive of forced changes to your flight.
Please complete the booking from accurately, give the same name (eg: Maiden or married) as in your passport. Errors can cause delays and additional expenses with visas and permits. If you do not yet have a passport or confirm flight, you can leave these details blank when booking and forward the information’s to “Cultural Treks & Expedition” as soon as you have it. Please remember that we need your flight details so that we can meet you at the airport, and we require your passport details so that we can obtain your trekking, peak climbing or expedition permits in advance.
It is standard practice on trips in Nepal to tip the trekking crew, which includes climbing Sherpa (Guide), Cook, Assistant Kitchen Sherpas please allow them each person USD 5 per trekking day for tips and for porters each person USD 4 per trekking day for tips. Your group should then present the tip to your Leader, Sirdar, or trekking guide part of a farewell on the last day of your trip. He will then distribute the funds to the crew or give directly to them by yourself.
Responsibility of Cultural Treks
Cultural Treks & Expedition acts as agent for transport companies, hotels and contractors and shall not be held liable for injury, damage, loss delay or irregularity that may occur, including, but not limited to, any defect in a vehicle or any other form of conveyance. The acts or defaults of any company or person engaged in conveying a traveler, acts of God, detention; delays or expenses arising from quarantine, strike, theft, force major, civil disturbance, government restriction or regulation, accident by aircraft, boat, bicycle, motor vehicle or any other form of transport, or in any hotel, guest house, or other form of accommodation. The traveler understands that during the course of the trip, certain risks and hangers may occur including but not limited to the hazard of accident or illness in remote places without medical facilities, and the forces of nature. The traveler agrees to assume all risk associated with the journey and must agree with Cultural Treks. Its employees, agents and any member of the group shall not be held liable for personal injury, death, illness or delay of the traveler or any subsequent loss or damages to the traveler’ any loss of or damage to property of the traveler; during the courses of the trip. Howsoever, caused, whether occurring in the country or the itinerary or, elsewhere. The traveler also understands that he/she is traveling in areas which may be remote, subject to varying climatic conditions, politically unstable. Cultural Treks, reserves the rights to decline accept or retain any person as a member of any party at any time. Travelers agree to accept the authority of the group leader, Sirdar or trekking guide. Cultural Treks will not accept responsibility or liability for any traveler who contravenes any law or regulation of any country visited. Traveler detained as a result of infringement of any law or regulation of any country may be excludes from the adventure, without any right to refund or any other claim, by the group leader. No employee servant or agent of Cultural Treks has authority to vary these conditions.